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SENIOR ADMINISTRATOR
Harington School

Senior Scale, points 14-21 dependent upon current salary
and relevant experience. £16,781 – £20,138 pa FTE
Hours of work 8.30am – 3.00pm (negotiable); job share considered
Term time only – 37 weeks = 67.19% pro rata, £11,275 – £13,531pa

JOB PURPOSE

Working across the Federation as directed, taking responsibility for the effective running of administration,

and ensuring that external communication is consistent and comprehensive.  The post holder will be based at Harington School, working independently by managing reception and providing administrative support, initially to the Head of School.

The Rutland and District Schools’ Federation consists of Catmose College, Catmose Primary, Catmose Preschool and Harington School.

For successful candidates there are exceptional opportunities for further professional development and promotion across the Federation.  The successful candidate will be joining a strong and supportive team of administrators who take pride in their work.  Staff enjoy many additional benefits that come as part of working within the Federation. These include, amongst others:

  • Those at top of scale may receive up to a 2% pay award annually for good performance, in addition to any incremental pay progression.
  • A commitment to continued professional development.
  • Priority admission for children of staff to the College and Primary.
  • Outstanding facilities.
  • Flexible working.

THE POST

Working across the Federation as directed, taking responsibility for the effective running of administration, and ensuring that external communication is consistent and comprehensive.

SUMMARY OF MAIN DUTIES

  • Assist and support team’s line manager to ensure effective administration and communication across the Federation.
  • Coordinate and organise Federation administration, prioritising and completing work to an exceptional standard.
  • Ensure that the Federation is professional in all its dealings with key stakeholders, maintaining data protection and confidentiality at all times.
  • Proficiently use office equipment and software, including school-specific software.
  • Deputise and cover for colleagues when required, i.e. in the case of absences.
  • Deal effectively with enquiries and requests from students, staff, parents and other stakeholders, in line with Federation policies and procedures.
  • Ensure nominated colleague/s are trained and briefed to assist in event of absence.
  • Help to maintain diaries of others, including the Federation’s calendars.
  • Lead with the administration and organisation of a specific area, including but not limited to: work experience, electives, trips, reception, recruitment, reprographics, performing arts, student progression, SEN, organisation of peripatetic lessons, and attendance.
  • Lead in the administration, organisation and delivery of Federation projects and events (may include some out-of-hours work).
  • Maintain digital and paper records, archiving in accordance with the data protection act.
  • Liaise with external suppliers and contractors, overseeing contracts as required.
  • Prepare agendas and reports for meetings, attend and prepare minutes of meetings and take follow-up action as required.
  • Liaise with professionals in order to support the educational development and well-being of students.
  • Manage the production of any external communication, ensuring it is to a high standard and within the required timeframe, proofreading as required.
  • Assist in the administration of Federation websites, uploading and managing content where required.

FEDERATION

  • Support the vision and ethos of the Federation.
  • Set a good example in terms of dress, punctuality and attendance.
  • Implement and uphold Federation policies.
  • Uphold routines for learning and uniform.
  • Contribute to monitoring and evaluating the success of the Federation.
  • To proactively respond to issues identified in the Transformation Plan to bring about sustained improvement.

SAFEGUARDING, HEALTH AND SAFETY

  • All staff are responsible for ensuring safeguarding, health and safety policies are implemented in line with Federation policy and current legislation.

OTHER DUTIES

  • This job description sets out the main duties associated with the stated purpose of the post. It is assumed that other duties of a similar nature undertaken within the role are not excluded because they are not itemised.
  • Any other reasonable duties as requested by the Executive Principal.

The Federation is committed to safeguarding and promoting the welfare of all students in our care and expects all staff to share this commitment.  All staff are responsible for ensuring safeguarding, health and safety policies are implemented in line with Federation policy and current legislation. Applicants must be willing to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service. We are an equal opportunities employer.

PERSON SPECIFICATION

 Required  Desirable  Evidence
COMMITMENT

A clear recognition of and commitment to all our aims as a high performing Federation.

Smart business dress is essential.  The Federation has a dress code.

Evidence of the commitment to education.

Letter of application.

Portfolio of work (where appropriate).

Interviews.

QUALIFICATIONS A good basic level of education with at least 5 GCSEs at A*-C including English and Mathematics. Application form.
EXPERIENCE

Experience of working within a professional office environment.

Evidence of successfully working as part of a team.

Ability to work accurately and to specific timescales.

Proficient in the use of Microsoft Office products including Excel and Word.

Excellent eye for detail.

Excellent communication skills.

Experience of preparing agendas and taking minutes.

Experience in customer-facing role.

Experience of overseeing administration surrounding projects and events.

Touch typing speed typing skills.

Interviews

References

Portfolio of work

Letter of application

STAFF DEVELOPMENT

An understanding of the importance of training.

A proven desire to improve.

Evidence of further training and / or qualifications.

College forms.

Letter of application.

Interviews.

RELATIONSHIPS

An ability to work with our students.

Good listening skills, the ability to communicate effectively and to work as part of a team with staff, College members, parents and members of the local community.

Willingness to work flexibly.

References

Interviews

Letter of application

 

The Federation is committed to safeguarding and promoting the welfare of all students in our care and expects all staff to share this commitment. All staff are responsible for ensuring safeguarding, health and safety policies are implemented in line with the Federation policy and current legislation. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. We are an equal opportunities employer.

 

HOW TO APPLY

  • You should write a letter of application on no more than 2 sides of A4.
  • You should complete all sections of the application form.
  • On the form clearly state the names, addresses, telephone numbers and email addresses of two professional referees; it is our usual practice to ask for references before shortlisting and always to ask for references before interviews.
  • It is a condition of employment that you have a successful DBS check made and can provide proof of identity and qualifications gained.

Please note that due to the large number of applications we receive for positions, your application is unlikely to be considered if you do not follow these requirements.

CVs are not accepted.

The closing date is 9am Monday 20 November 2017.  You should send your application to Stuart Williams, Executive Principal, Catmose College, Huntsmans Drive, Oakham, Rutland, LE15 6RP.  Applications can also be emailed to office@catmosecollege.com

Please enclose a SAE if you would like your application acknowledged.